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Welcome

Welcome to the Member Guide for the PURCO SA Online Tender System, a secure and intuitive platform designed to streamline the process of managing tender purchases and submissions.

What Is This System?

The Tender Management System is designed for suppliers, staff, and members of PURCO SA, a leading procurement organisation for educational and public sector institutions across South Africa. This platform allows suppliers to:

  • Browse and purchase tenders
  • Submit bids for tenders electronically
  • Manage supplier profiles and contact information
  • Access previous tender purchases and their supporting documentation
  • Communicate directly with PURCO SA about a particular tender via a secure Q&A system
  • Download invoices and track payments

The goal of this system is to create a transparent, efficient, and secure environment for both suppliers and members to interact in the tender process.

Key Features at a Glance

  1. Easy Tender Management:

    • Browse tenders and register for those you are interested in with just a few clicks.
    • Securely purchase tender documents and submit bids online using the built-in TenderBox.

  2. Secure Bid Submissions:

    • All bid documents are uploaded to a secure platform and only become accessible to PURCO SA staff and the Bid Committee after the tender submission deadline.
    • Bid files cannot be altered after submission deadlines, ensuring fairness and transparency.

  3. Streamlined Communication:

    • Suppliers interact with staff via the integrated Q&A system to ask questions related to tenders. Responses are tracked and shared with all buyers, improving auditability and reducing the risk of miscommunication.

Who Should Use This Guide?

This guide is primarily for members who need access to data on suppliers and contracts, and the ability to view and assess relevant bids that they have been granted access to. This guide contains everything you need to know, including:

  • How to register and log in
  • How to manage your member profile and permissions
  • How to view and assess bids
  • How to view supplier and contract details

Before You Begin

Here are a few things to keep in mind before you get started:

  1. Account and Registration:

    • Ensure that your organisation is registered on the system and that you have the correct login credentials.
    • If you haven't yet registered, you can do so by following the instructions in the Registering and Logging In section of this guide.

  2. Permissions:

    • Each member organisation can have multiple users, each with their own roles and permissions. Make sure you have the appropriate permissions to perform the tasks you need to do.

  3. Browser Requirements:

    • For the best experience, use an up-to-date version of Chrome, Firefox, or Edge. The system is optimised for these browsers, ensuring smooth navigation and security.

System Overview

The platform is broken down into several key sections, which are accessible via the main navigation menu. These sections are:

  1. Member Hub:
    • This is your main dashboard, where you can access all of the key member features.

Terminology Used in This Guide

  • Tender: A formal offer to supply goods or services, usually issued by PURCO SA’s member institutions. Suppliers are invited to submit bids for these tenders.
  • TenderBox: The online system where suppliers upload their bid documents for a tender. This is only accessible after a tender has been purchased and the submission period is open.
  • Member Profile: Your company’s details, including contact information.

Getting Help

If you ever find yourself stuck or need additional assistance, here are some options:

  • Support: For any technical issues or inquiries about the tender process, contact PURCO SA directly via phone or email.

    • Phone: (011) 545 0940
    • Email: info@purcosa.co.za

We hope this guide helps you make the most of the Online Tender System. Let’s get started with Registering and Logging In to set up your account and begin your journey.