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Managing Your Organisation Profile

This section will guide you through the steps for managing and updating your organisation's details in the system. These details include company contact information, office locations, product and service categories, and compliance details like B-BBEE and tax clearance certificates.

Tender Database Update Form

To manage your organisation's profile, you'll need to use the Tender Database Update Form. This form captures comprehensive details about your organisation, it is essential to keep your profile up to date.

Company Details

In the Company Details section, you can update the following information:

  • Organisation Name: This field shows your company name but cannot be changed once the organisation has been created.
  • Website: Add or update your organisation's website URL.
  • Company Registration No.: Enter your company’s registration number.
  • Company and Product Description: Provide a description of your organisation and its products or services.
  • Primary Contact Person: Assign a main contact person for the organisation.
  • Primary Contact Email: Provide the primary contact's email address.

National Treasury CSD Details (Optional)

If your organisation is registered on the National Treasury Central Supplier Database, you can provide the following details:

  • National Treasury Supplier Number
  • National Treasury Unique Registration Number

B-BBEE and Tax Details

This section is crucial for organisations to remain compliant:

  • B-BBEE Level: Select your organisation’s B-BBEE level from the dropdown list.
  • B-BBEE Recognition (% scorecard): Provide the percentage recognition your organisation has received.
  • B-BBEE Size (scorecard): Indicate the size of your organisation based on B-BBEE scorecard criteria.
  • Empowering Supplier: Choose whether your organisation is an Empowering Supplier.
  • Black Ownership and Black Woman Ownership: Provide the relevant percentages for black and black woman ownership.

B-BBEE and Tax Clearance Certificates (Optional)

You can upload the following documents to prove compliance:

  • B-BBEE Certificate: Upload a copy of your B-BBEE certificate.
  • Tax Clearance Certificate: Upload your tax clearance certificate or SARS Pin.
  • Both documents have file size limits of 2MB and must be in JPG or PNG formats.

Main Company Address

This section allows you to update your organisation’s main office details:

  • Postal Address: Provide the postal address for your head office.
  • City, Province, and Country: Specify the location of your head office.
  • Main Company Phone and Main Company Email: Enter contact details for the main office.

Office and Branches

If your organisation operates multiple offices or branches, you can specify the number of locations:

  • No. of Offices and Branches: Enter the number of branches. This will dynamically generate additional fields for each branch.

  • For each branch, enter the Address, Phone Number, and Email.

Product and Service Categories

This is one of the most important fields, as it determines which tenders are relevant to your organisation. You can search for and select product and service categories by keywords:

  • Start typing a keyword related to your products or services.
  • Choose from the dropdown list to add categories.
  • The selected categories will influence which tender invitations you receive.

Product Codes (Optional)

You may also add additional product or service codes from the United Nations Standard Product and Services Code (UNSPSC) system:

Company Logo (Optional)

Upload your organisation's logo to improve your profile visibility. The logo should be:

  • A maximum size of 330px by 260px.
  • In JPG or PNG format.

Supplier Marketing Profile

To promote your organisation to potential buyers:

  • Choose whether to show your public Supplier Profile.
  • If selected, your organisation's profile will be visible to buyers searching for suppliers.

Data Privacy

Ensure that you have read and agreed to the PURCO SA privacy policy before updating your details:

  • Tick the checkbox confirming your agreement with the PURCO SA Data Privacy Policy.

Saving Your Organisation Profile

Once all the fields are completed, you can:

  • Click Save Draft to save your progress.
  • Click Update your company details to update your organisation’s details on the system.