TR41-2023
TR41-2023 The Supply of an ERP Solution for HR, Finance and Related Services for TUT
Tshwane University of Technology (TUT)
This tender is past the purchase deadline.
The Supply of an ERP Solution for Human Resources and Finance and Related Services for Tshwane University of Technology.
Tenderers are required to register to attend the non-compulsory online Information Session. Register at purcosa.co.za/tenders no later than 16h00 on 5 February 2023. A confirmation email will be sent to tenderers with the online meeting details.Tenderers are required to register to attend the non-compulsory online Information Session. Register at purcosa.co.za/tenders no later than 16h00 on 5 February 2023. A confirmation email will be sent to tenderers with the online meeting details.
| 1 | 6/2/2024 | Do you plan to upgrade the current ERP | New proposal for HR AND FIN the existing Student Module will remain and need to be integrated |
| 2 | 6/2/2024 | What is the proposed ERP TUT plan using | |
| 3 | 6/2/2024 | As there is no required format for the response can we decide in what format we will submit a response? | Yes but respond to all functionality requirements |
| 4 | 6/2/2024 |
2. Please can you provide us with user numbers for the functions within Finance and the number of employees that will need to access the different requirements for functionality requested within HR (previously you had provided different numbers for base HR modules and Talent Management modules) a. No of finance users for General Ledger? b. No of finance users for Accounts Receivable? c. No of purchasing users? d. No of self-service procurement users? e. No of employees who will submit expense claims each year? f. No of employees ? g. No of employees who will use the modules related to Talent Management ? |
a. No of finance users for General Ledger? 200 indicate per user price as this may change b. No of finance users for Accounts Receivable? 150 indicate per user price as this may change c. No of purchasing users? 50 indicate per user price as this may change d. No of self-service procurement users? 250 Potentially All staff e. No of employees who will submit expense claims each year?1000 Potentially All staff f. No of employees ? 3000 system users +-6500 Total g. No of employees who will use the modules related to Talent Management ? 50 indicate per user price as this may change |
| 5 | 6/2/202 | In section 4.2 you ask for a five-year period with an option to renew for a further five (5) years and in the pricing schedule you ask for costs for three (3 years). Which one do we provide costing for and if 3 years would it then be renewed for 3 years? | Document will be amended, pricing will be for 5 years |
| 6 | 6/2/2024 | Can you please explain what your requirement is for warehousing and what the volumes are? What systems do you use for sales and distribution and manufacturing and distribution as indicated on Annexure A? | This is an internal function. No sales. Stores recieves and supplies to Faculties |
| 7 | 6/2/2024 | Please provide details of the integration requirements for the integrations that you currently support. |
Integration with Existing ERP and other systems listed in Tender document K2 etc API need to be available to connect to third party and future systems |
| 8 | 6/2/202 | There is no tender timeline in the document, other than a target date of end March/April 2024 for the award. The tender validity is also required to have an open ended validity period until the tender is awarded. Please can you provide some dates and your expectations for presentations etc and your feedback on the validity period of this tender. |
The only applicable date at this point is the target of end of March / April 2024. Other dates between the date of closure of the tender and the mentioned date will be communicated to responsive bidders where applicable. |
| 9 | 6/2/2024 | How many payrolls do you run and are they monthly or weekly payrolls? | Monthly also facility for dummy payroll |
| 10 | 6/2/2024 | What is purpose of the rate increase % for year 6 on the pricing schedule if it is a 3 year or 5 year period? | There is an option to renew for a further 5 years hence this request. |
| 11 | 6/2/2024 | With regard to the question on the pricing schedule – “Are the rates quoted firm for the full period of the contract?” Please can you define what you mean by firm price? | The pricing must be correct and in line with the terms of the contract. Provision for escalations has been made. |
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PU8111055-ADVERT-Advert TR41-2023.pdf
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Note the following Information Session details:
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- The Information session will be held online on 06-02-2024 at 10:00.
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