Supply of HP Cartridges and Other IT Products and Services

Supply of HP Cartridges and Other IT Products and Services 

 The tender is for the Supply of HP Cartridges and other I.T. Products and Services for the PURCO SA Membership.
 Prices should be on original manufactured cartridges only and offers on refills, generics, or re-manufactured cartridges will not be accepted.
 In the event of this RFP culminating in an agreement with any invited supplier, PURCO SA will insist on a transparent pricing paradigm. Suppliers are therefore required to negotiate and disclose as part of its proposal, a fixed margin with its preferred distributor of HP consumable products. It is hereby documented that such transparency will be treated with utmost confidentiality. The Pricing Structure thus offered must be for the duration of the contract.
 Price increases may be accepted upon motivation, i.e. where HP dollar list price increases. Notice must be given to the PURCO SA office well in advance of such an increase.
 A full list of HP Cartridges and other accessories is attached to this tender document as ANNEXURE B and ANNEXURE C.
 Tenderers are required to complete the Price Table (Appendix B1.1), in excel format, attached to this tender document and marked as APPENDIX B1.1.
 The Price table includes a basket of HP cartridges commonly purchased by the PURCO SA Membership, however, over and above the basket, the tender includes all HP Cartridges and all I.T. Products and Services supplied by the tenderer to the PURCO SA Membership.
 Prices must be exclusive of vat.
 Prices must exclude the SBD discount and only include product costs and applicable margins.
 Prices must include all associated costs such as packaging, delivery etc.
 Tenderers will be required to stipulate the base price and the supplier’s margin for each item listed in the basket.
 Stage 2 of the evaluation process of the tender will be based on the total price for the basket of HP Cartridges listed in Appendix B1.1 and BBBEE points.
 Members participating in the contract (RFP) are grouped together according to location. Prices must include all transport, delivery and insurance costs.
 The annual quantities of HP toner consumed by the PURCO SA Entities makes the institution eligible for benefitting from the HP contractual arrangement hence your proposal must also provide for the white box/C-Sku type of toners as well.
 Toners & Cartridges will be randomly selected for an audit for HP to evaluate the authenticity of the toner or cartridge PURCO Entity sites.