PUR 401/9
Boland - Managed Print Services
Boland TVET College
This tender is past the purchase deadline.
Boland - Managed Print Services
1.NOTICE AND INVITATION
03/2018 (PUR 401/9): MANAGED PRINT SERVICES (short description)
Boland College seeks to appoint an accredited and qualified Service Provider to provide Managed Print Services for their staffing print and copier environment. Service Provider to provide centralised shared printing, scanning and photocopying services using multi-functional output devices.
The Managed Print Services needs to be provided to Boland College Campuses in the Western Cape Region as specified herein, and in accordance with the General Conditions of Offer and Service Providers are requested to complete these documents in full, place it in a new envelope, seal and mark the envelope with the tender number, and description, and deposit it in the Tender Box at the address provided in this document. All documents must comply with the conditions set out herein.
NB. All Bidders shortlisted for responsive offers will be subjected to a diligence vetting process.
Scope
Boland College seeks to appoint an accredited and qualified service provider to provide managed print services for their staffing print and copier environment. Service provider to provide centralised shared printing, scanning and photocopying services using multi-functional output devices.
For evaluation purposes, proposals are sought for an operational lease and maintenance agreement for staffing environment. Boland College requires forty one (41) new printers and copiers. The pricing should include toners, servicing of machines, drums, parts, labour, setup costs software and travel.
The primary focus of this request is on the supply of networked multi-functional output devices that render printing, scanning and copying services, as stated in these documents, for the College community without the ownership of the equipment and management of the services at all sites within Boland College.
It is recognised that the scope of supplier solutions varies from supplier to supplier and it is therefore encouraged that the respondents complete this tender in such a manner that the strengths and focus of their specific solutions and services in how they relate to the above-mentioned points are clear.
Installation and configuration of the proposed multifunctional devices should be carried out as follows:
Machines to have security settings/access control functionality and sorters. (Full house specifications). The cost per usage should include the toner, drum, labour, travel, set-up costs and software. Cost for paper should be excluded for Boland College Staff.
For evaluation purpose, the pricing for 60 months contract period will be required.
Pre-purchase questions:
Direct pre-purchase questions to the contact/s listed in the Contacts tab.
Questions from Purchasers:
Purchasers' questions about the tender will be managed online in a dedicated Q&A environment to maximise transparency and so that all purchasers are kept informed. Emailed or telephonic questions from purchasers will not be responded to.
Related transactions:
Suppliers are reminded that contracts with PURCO SA will encompass the specific products and services specified in the tender as well as all related transactions.
Only Tender Documents received before the closing date and time will be considered. No exceptions will be made for late submissions.
- Completed tender documents should be saved on to a USB memory stick.
- Place the USB and hard copy version of your tender documents in a sealed envelope endorsed with the contract name and contract number.
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The sealed envelope must be placed in the tender box at the following address before the closing date/time:
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Boland College. Head Office
85 Bird Street, Stellenbosch
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Purchase deadline passed: this tender is no longer available to purchase
Documentation is available in electronic format only.
All payments will be processed online through our Payfast facility. No manual payments will be accepted.
Please note that Payfast does not accept card payments from Business Accounts so if you wish to pay by credit card use a card linked to a personal account.
After payment you will be redirected to your supplier dashboard to download the tender document/s.
You may log in and access the documents at any time.
No refunds and transfers
Make sure you are purchasing the correct tender.
Purchases are non-refundable and non-transferable.
PURCO SA will not approve requests for refunds or request that your payment be transferred to another tender.
Note the following Information Session details:
- COMPULSORY Attendance required
- The Information session will be held physically on 27-08-2018 at 09:00.
- Details for the Session will be provided after you purchase the tender.