Tender management and support

PURCO SA has many years of tender management experience; a skilled team with expertise across a wide scope of commodity, service and infrastructure projects; and systems that are ISO 9001:2015 certified. Despite having conducted hundreds of tenders we have never had an Auditor General adverse finding .

PURCO SA staff managed 303 distinct tender processes during 2022, averaging 1.2 tenders every working day of the year. Our efforts to engage with more prospective suppliers continues to be successful. On average 13 suppliers purchase each tender document.

Savings and efficiency
Using the PURCO SA Tender Service saves our Members time and cost, enabling them to deliver compliant tenders with limited resources. This has resulted in robust utilisation of the Tender service for many of their tenders, including complex infrastructure projects.

National tenders
We work with our Higher education Members and our supplier partners to identify common product and service requirements across Member Institutions, and develop and conduct collaborative national tenders.

The total number of tenders published and managed by PURCO SA increased from 70 in 2017 to 303 in 2022. This represents a compounded annualised growth rate of 35.6% since 2017, and a 7.4% YoY increase from year-end 2021 to year-end 2022.

Individual tenders
We assist individual Members to manage professional tenders that are efficient, procedurally compliant and fully auditable.

Although TVET colleges only account for 22 of the 64 PURCO SA Members, they account for 60% of tenders managed during the year. TVET Members continue to utilise PURCO SA tender management services to help them overcome skills and resource constraints. During the 2021-22 financial year 180 TVET tenders were issued and administered, representing 60% of tenders managed during the year. Tenders for individual universities showed strong growth in 2022, up 38% for the year.

Online tenders
We offer virtual management of all tenders from their initiation with bid committees through to online bid submissions and evaluation.

Tenders fully managed from publication to bid submission via the online submission system almost doubled from 56 to 95 in 2021-22. To date more than 1000 bid documents have been uploaded via the online submission system. On average 13 suppliers submit bids per tender, with the highest number reaching 107 in 2022.

Supplier engagement

Our efforts to engage with more prospective suppliers and provide Members with more bidders for each of their tenders were also successful. Suppliers purchased 3853 tender documents during the year.